Hostel Rules

The following rules need to be followed by students residing in IISER Bhopal hostels in addition to the Rules of Conduct listed in the UG/PG Manual. Necessary action will be initiated against those who are found in violation of any of these rules.

• Students are expected to display an acceptable form of behavior, maintain discipline and decorum in the hostels/Institute.
• Boys are not allowed in the Girls Hostels at any time. Likewise, girls are not allowed in the Boys Hostels at any time. Senior Batch students are not allowed to enter first year hostels after 09.00 PM. Senior Batch students are not expected to call 1st year students in their rooms alone at any time. Violation of either of the conditions will lead to penalty and prosecution for raging.Academic/Professional discussion should be done in open area/hostel common room.
• Students are required to always carry their Institute ID card and produce it on demand by the Institute Authorities. Students not carrying ID Card will be penalized with a fine of Rs 200/-.
• During entry and exit from the Institute’s main gate, students are required to mandatorily punch their ID cards. In emergencies like medical conditions or going outside the campus for some examination or catching a train/flight a student without ID will be permitted to leave campus after entry is made in the register meant for the same at the main gate.
• Students must return to the hostel by 01.00 AM and are not allowed to leave the hostel before 5:00 AM. These timings may be changed if found necessary for maintaining discipline. Occasionally, if the hostel resident expects to be late beyond the stipulated time, he/she should obtain a late-night pass in advance from the warden-in-charge, and this pass must be produced to the security guard on returning to the hostel before signing the late register. The on-duty security guard can check ID cards of late entry students between 01.00 AM to 06.00 AM.The late entry students (who have not obtained prior permission) may be penalized with warning and fine.
• Students who wish to stay outside the hostel during weekends, holidays or any other time need to get prior approval of the warden-in-charge.

• Hostel Leave: Mandatory submission of Online Hostel leave:

  Students going out of campus must return to the hostel same day. If any student is planning not to return to the campus on the same day and wishes to stay overnight outside the campus during weekends, holidays or any other time or is going home, he/she is required to take hostel leave from warden-in-charge and produce the same before leaving at the Institute Main Gate. If hostel leave is for an academic working day, then students are required to upload academic leave while applying for online hostel leave (Web link for hostel leave http://dosa.iiserb.ac.in/student/login). Additionally, before leaving the hostel, write your name, Roll No, date and destination during leave with signature in the Hostel Leave Register kept at the Hostel Security.

• During emergency situations (like Medical Emergency Situations in family when a student has to leave the campus on an urgent basis) and when student is unable to take academic leave, the student can write an email to DoAA for Academic leave (clearly explaining medical emergencies along with proof) and attach the same email while submitting Online hostel leave. Upon resuming campus, a proper offline leave application along with copy of leave approved by DOAAin the due format must be submitted to the DOSA Office. Noncompliance will result in imposition of fine.
• Ragging, hazing, bullying, sexual harassment and sexual abuse of any kind are very serious offenses. Students are warned that involvement in such callous behavior might lead to total rustication.
• Smoking/use of tobacco products in hostels is strictly prohibited. Carrying tobacco products and smoking support items like matchsticks, lighters or similar items is prohibited.
  (a) Possession, distribution, and consumption of alcoholic beverages and illicit drugs in the hostels are strictly prohibited. Also, entering the hostel premises or boarding institute transportation in an intoxicated state is prohibited. The consumption, storage or supply of liquor or any sort of intoxicant is strictly prohibited, and if found guilty, the offenders will be dealt with severely, including prosecution. If any student is found in-possession, distribution, and the consumption of alcoholic beverages/prohibited products in the hostels; he/she will have to pay a fine/penalty as recommended by the committee. Additionally, the CoW may recommend suspension from the hostel for the entire semester (if the offence is repeated 2nd time). In the event of 3rd time involvement, the CoW may recommend Termination from the Institute. A student suspected of consumption of alcohol is required to undergo Breath Analyzer test. Students who do not-cooperate/misbehave during Breath Analyzer test will be assumed to have alcohol and same fine/penalty will be imposed. An additional penalty of Rs.2,000/-for refusal/non-cooperation/misbehavior may also be imposed.
  (b) If any student is found in-possession, distribution, and consumption of illicit drugs in the Institute; they will be suspended/terminated from the Institute, and they will be handed over to the police/to the law enforcing authority. (c) If students find their roommate/neighbors possessing/using prohibited items, it is both mandatory and the moral responsibility of the student to report it to the warden-in-charge immediately. This is to enable the hostel authorities to take immediate action. Action can be taken against students for withholding such important information from the authorities.
• Any kind of gambling is also prohibited.
• Students are allowed to practice their own religious beliefs only within their allotted hostel rooms, without causing any inconvenience to other hostel residents, including their roommates. The organization or the practice of unauthorized religious activities in any other place within the hostel premises is strictly prohibited.
• Students are not allowed to use motor vehicles (motorbikes, scooters, cars, etc.) inside the Institute campus(this hostel rules apply on all hostel residents, including project Research Students and R&D staff temporarily residing in hostels).Any hostel resident found keeping/riding a Motorized vehicle will be penalized with a fine.
• Vandalism (or the willful destruction or defacement of institute property) is a very serious offence. This includes acts such as pasting of posters, writings, wall chalking, slogans of any kind etc. Strong action will be taken against hostel residents found guilty of committing such an offence. Any damage to the hostel property must be reported immediately to the warden/caretaker. Hostel residents will be charged for all damages except damage caused due to normal wear and tear.
• Playing outdoor games like cricket, soccer, etc., inside the hostels is strictly prohibited. However, indoor games like TT, Carrom, and badminton can be played, but only in the designated areas.
• 16. The hostel authorities reserve the right to make spot checks on the hostel and rooms without having to give prior notice to the students. Students are expected to cooperate with the authorities in this regard. Students must sign the Incident Report Form (IR Form) when approached by caretakers/guards for violating hostel rules. Although students have the option to disagree with the charges, they do not have a choice regarding signing the IR.
  (a) Refusal to sign the Incident Report Form /refusal to cooperate with hostel authorities/ security may attract additional penalty/fine, in addition to any fines levied for breach of conduct rules/hostel rules.
  (b) Refusals to pay the penalty/comply with the disciplinary orders may result in the imposition of an additional fine.
• Routine medical tests and psychographic profiling of students will be done by the medical staff and the counsellor. These tests are mandatory, and all students must get these done within the stipulated time.
• The hostel authorities reserve the right to move hostel residents to other hostel units, if necessary. Students are not allowed to change hostel rooms without prior approval of the warden-in-charge.
• Room changes are allowed only after the authorization of wardens. Room change form must be filled, and approval of warden must be taken for changing rooms
• No student may occupy more than one room at a time. Students who are shifting rooms within the hostel or inter-hostel must do so within aone-day timeframe. Any student found to be occupying more than one room at a time will be penalized and additionally occupied rooms will be vacated.
• Each student in the hostel also assumes the responsibility of the proper upkeep of his/her room and the hostel premises. Students should record any complaints/issues regarding hostel maintenance (without any delay) in the hostel complaint register. It is the duty of the hostel management to address these issues as soon as possible. If maintenance issues remain unaddressed even after repeated complaints, students should report to them to the warden-in-charge or DOSA along with documentary evidence of entries in the complaint register. To facilitate timely maintenance work, service personnel may need to enter rooms whenever necessary, under the director of the hostel authorities. However, every effort will be made to respect the privacy and dignity of the students.
• Before leaving their rooms, hostel residents must lock his/her room for security reasons. Students should take care of their own belongings, and the hostel management will not be responsible for any loss/damage to the personal property of students.
• In the event of loss of the room key by the resident, a charge will be levied for the breaking of the lock by the maintenance wing/security. In case of damage to the door or latch, during breaking the lock, the additional (repair/purchase) charges will be payable by the concerned room occupants.
• In the event of breaking the lock of a bicycle by the maintenance/security wing, charges will be applicable.
• If students find their roommate/neighbors missing for more than 24 hours for no verifiable reason, it is both mandatory and the moral responsibility of the student to report it to the warden-in-charge immediately. This is to enable the hostel authorities to take immediate action if any untoward incident has taken place.
• In the event of an accident or other such emergency situations, the warden must be informed immediately. Action can be taken against students for withholding such important information from the authorities.
• Due consideration must always be given to other hostel residents as well as residents of the surrounding areas. Noise levels must be kept low to allow others the opportunity to study or sleep in comfortable environment. Playing any kind of loud music or making disturbing noises between 10 PM and 7 AM is strictly prohibited.
• All fans, lights and electrical appliances must be switched off when not in use. Students should also conserve water by closing any dripping or open taps/showers when not in use.
• Cooking is strictly prohibited in hostels. Students found with food items which cannot be consumed raw like eggs, vegetables etc. will be fined.
• Cooking equipment of any kind including microwaves, induction cooktops, toasters, coffee/tea makers, rice cookers, kettle etc. and other electrical appliances such as air coolers are prohibited. Also, heat generating appliances like irons, immersion rods etc. are strictly prohibited, as these are serious fire hazards.
• In general, students are expected to exercise caution while using materials such as candles, incense sticks, dhoop, diya, etc., which are potential fire hazards. Students will be held responsible for any damage caused to the hostel due to the irresponsible usage of such materials and the cost equivalent to the damage caused will be payable by the student.
• The use of materials held by copyright such as software, movies, music, books, journals etc. is a very serious offence and is punishable under law. All students are strongly advised against any form of copyright infringement inside campus.
• The Hostel Management/Institute is not responsible for the arrangement of any form of transportation for students, (particularly to/from the airport/railway station), unless it is an emergency. Students requiring transportation should make their own arrangements independently.
• The common area above Mess 3 and 4 is accessible to all students from 9AM to 7PM. The Gym above Mess 3 is a girls’ gym and is out of bounds for the boys. The Unisex Gym housed in Crecent can be accessed by all students as per the Gym timings.
• If a student wants to take leave during the semester he/she must fill out the hostel leave form and get it approved by the warden and hand it over to the caretaker before proceeding on leave. This must be done in addition to filling out the leave form issued by the DOAA office. Leave will not be approved by wardens unless the academic leave form is approved by DOAA. The same rule will apply during the summer and winter breaks when the student is staying on campus as part of any activity for which he/she has registered in the academic office. Except for emergency situations, intimation to avail leave by email to the warden/caretaker or entry in hostel leaving register will not be considered.
• During the Institute-approved recess/vacation period, all undergraduate hostel rooms MUST be vacated. Any student who wishes to stay back during recess/vacation must submit an application, duly recommended by the PI and the Head of the Department, for the approval by DOSA. Hostel rooms for any academic activity during the vacation period will be re-allotted if required. Under no circumstances shall any student occupy a hostel room without prior permission from the DOSA and without the permission of the warden and caretaker.
• All the students are required to obtain No-Dues* and sign in the Hostel registration roll as a part of Semester Registration. If No-Dues is not completed within the stipulated timeline, it will result in imposition of fine/penalty.
• UG students doing their final year project from another Institute are required to vacate the hostel.
• Keeping Pet animals /taking food out of Mess and feeding pet animals is strictly prohibited. Hostel inmates who are found guilty of misconduct shall be liable to a fine.Repeat of the offense will result in severe punishment including expulsion from the hostel.
• Senior Batch students are not allowed to enter first-year hostels after 09.00 PM.Students violating rules may be penalized.
• Under no circumstances shall any student allow entry of unauthorized person in his/her hostel room without prior permission from the wardens and without the knowledge of the caretakers.
• Bringing, possession or bursting firecrackers is strictly prohibited in Campus. Violations will result in disciplinary actions and fine/penalty of Rs. 5000/- will be imposed. Also, during any specific events bursting firecrackers without permission is strictly prohibited. Prior approval is required for bursting firecrackers on some festivals/occasions to celebrate and in such instances; firecrackers may be used only in designated place(s) under supervision of student representative(s) coordinating such events.
• Institute observes zero tolerance for violence. Any violations of this advisory will result in disciplinary action with a penalty/fine and may also lead to suspension from the hostel facilities.
• If any student is found intentionally stealing, concealing, or unlawfully possessing the belongings of another student, staff member, or any other person within the hostel or institute premises, it shall be treated as a serious act of misconduct. Strict and immediate disciplinary action will be taken against the student. The hostel/institute management reserves the full right to impose a fine and take any further action.
• Mess Registration and Mess ID Cards: It is Mandatory for a Hosteller to register in allotted Mess. New students are required to submit their passport size photo to the allotted mess counter for preparation of “Mess ID Cards” The following are the Mess Card implementation modalities:

  a. Mess Cards will be available on Mess Counter of the allotted mess.
  b. The card must be collected from the mess counter staff before every meal and given to the serving counter for obtaining a plate for food.
  c. The monthly mess fee must be paid in advance to the Mess Contract by the 5thday of every month. If mess fee is not paid by 3:00 PM on 7th day of the month, the student will be debarred from the mess.
  d. The mess cards of those who do not pay their mess fee by 3 pm on the 7thday will be taken from the contractors (from Mess Counter) by the caretakers (and only those whose cards are with the contractor will be given a plate by the contractor's team).
  e. The card will be returned by the caretaker to the contractor only after the defaulter student(s) have paid their pending fees in full month along with fine of Rs. 50/- per day calculated from the 7th day to the date of deposit of the fee (no mess rebate willbe provided for this duration).
  f. Hostel Registration will be cancelled if the mess fee along with fine is not paid by 3 pm on the last day of the month. The candidate will be debarred from the Hostel via an email sent on 1stday of next month by the hostel warden copied to the Main gate security and caretakers.
  

• Mess Rebate:
  i. Residents applying for mess rebate will be required to inform the Mess Manager at least one day in advance in the prescribed form. ii. Rebate can be applied for a period of minimum of 03 (three) or more consecutive days. iii. Ph.D. students can avail mess rebate during the period of their permitted annual leave (of 30 days in a year) except for the cases in Clauses va-c. iv. BS, BS-MS, M.Sc., B.Tech, MA and I-PhD. students can avail mess rebate only during Institute Vacation/leave period (Summer and Winter Vacation and mid-semester recess) except for the cases in Clauses va-c. v. Additionally, mess rebate is also admissible to a member in the following cases:
  a) He/she is on medical leave from the Institute. The rebate period will include Institute holidays, and Saturday / Sunday falling before or after the leave. b) He/she is out of station for academic or Institute work (duly certified by authorities). c) He/she is unable to take mess food for health reasons as certified by a Medical Officer of the Health Centre of the Institute.
  vi. Applications for rebate under these clauses shall be submitted to the Office, Students’ Affairs (Room no-08, Ground Floor, Main Building). vii. Residents, who are on rebate, are not allowed to avail themselves of the mess facility as guests.

Cancellation of hostel allotment of students who do not comply with warning letter/disciplinary orders: students who have not complied with the warning letter/disciplinary orders (i.e. not paid the penalty/ fine imposed upon the student as per warning letter/disciplinary orders) despite reminders will not be allowed Hostel accommodation for next semester till dues along with fine are cleared by them. Moreover, subject to due process and in accordance with the rules and regulations of the Institute, the hostel authorities reserve the right to cancel or withhold hostel allotment tomaintain discipline, safety, and the academic decorum of the Institute.

Penalty for Ragging (Institute level) -

• Expulsion from the educational institution, if found guilty on inquiry by the Institution against a complaint lodged by any other student.
• Any student convicted of imprisonment shall be dismissed from the educational institution in which he/she has been pursuing his studies for the time being and shall not be readmitted to that educational institution.

Fine Structure